Sequence Records – New and Improved

Sequence records aligns the subject data to the subject’s images after the shoot.  This way you can photograph directly to a compact flash card, in any camera.

The advantage to this:

  • No computer on site.

The disadvantages:

  • Adds time to getting the job ready after the shoot
  • If there are any questions about a name, etc it’s more difficult to figure it out after the fact.

We recently improved the Sequence Records feature, so make sure you have the most current version.

Before the shoot, get data from the school and create barcodes, this can be done through ImageMatch.  During the shoot, the barcodes will be distributed to the subjects you are photographing.  They will hand them to the photographer during the shoot and they will get stacked in the order the subjects get photographed.

Sequence Records has been updated to show you the student picture as you sequence and optimized for faster sequencing. The new screen can be confusing at first, use the steps below to get started.

  • Import your data, and select Image Directories if you’d like to see the images as you sequence data.
  • Open the Sequence Records Screen using CTRL+Q or Data > Sequence Records
  • Go to Edit > Preferences to select how the screen will be displayed.

  • Set the Search Field to the field containing the information you will use to look up the student data (such as Record Number or Last Name)
  • Click OK
  • You now have the ability to see the image that is next to be sequenced and the image that was just sequenced by going to Edit >Preview Images

  • Go to Edit > Require Double Enter if you will need to add packages or edit data as you sequence when using a bar code reader.
  • Click into the Search field, type, scan or use the dropdown to select the record to be sequenced.

  • To add a new data record, press F5 or click the Add button.
  • To change information in a data record, press F6 or click the Edit Record button.
  • To enter a package order, press F7 or click the Package Entry button.
  • To create a Slate record Click Add Record F5 then Insert Slate F8
  • To Create duplicate records for multiple images (proof job) Select the record by searching in the search field the hit Add Duplicate or F9
  • To place the current record in sequence, press Enter or click the Insert button.
  • To close Sequence Records, Press CTRL+X or click the close button.

How to Import Fuji S5 MetaData Images into ImageMatch

To continue my series of Hidden features in PhotoLynx (See my other articles below).  Here’s a how to guide on bringing images from the Fujifilm Pro S5 camera into ImageMatch:

Software required: ImageMatch
Hardware Required: Fuji S5 Camera with integrated barcode reader:
Level: A Little Experience with ImageMatch

Prior to your job, be certain that the camera and barcode reader are correctly set up to record meta-data to your images.  See the “Downloads” section of the PhotoLynx website for instructions for setting up your Fujifilm Pro S5 and barcode scanner.  Create your barcodes through ImageMatch. Be sure to save the database.

Barcode Screen Shot

Barcode Screen Shot

After Photography Day, copy the images from your compact flash card(s) onto your computer or storage drive. You can place a set of images from each camera into separate folders. BE SURE TO ALWAYS KEEP A SEPARATE BACKUP OF ALL OF YOUR IMAGES!

ImageMatch has to be set up to read the meta-data the first time it is used. After this one time set up, you will not need to do these steps again in ImageMatch. Complete the following steps:
1. Open ImageMatch
2. File->Select Image Directories…
3. Choose Config from the upper right hand corner of the Image Folder Select Dialog box.

4. Navigate to your directory of Fuji S5 Images and open an Image.
5. The Exif Parsing Configuration Screen will appear.
6. Choose the User Comment Line (37510)
7. Choose Edit Parsing on the lower left hand corner
8. On the Parse Exif Tag Screen Select Save Value To Field. If you are scanning packages into the camera at the time of photography, also select Parse as Fuji S5 Barcode.

Exif Parsing Configuartion Screen Shot

Exif Parsing Configuartion Screen Shot

9. Directly Below Student field, select the field you want the barcode data to be populated into ImageMatch. (This typically would be the Record Number or Student Id field)
10. Choose OK to close the Parse Exif Tag Box. Then choose OK to close the Exif Parsing Configuration Box.

Parse Exif Data Screen Shoot

Parse Exif Data Screen Shoot

Now ImageMatch is set up. From here forward, follow these steps to bring Images and Data into ImageMatch:
1. File->Select Image Directories…
2. Check mark in Use Exif Data (Make sure that this is not selected for jobs not photographed through the S5 as it will cause an error)
3. Choose Add, and then navigate to your image directory. Repeat for each directory of images.
4. Choose OK. Your images will load into ImageMatch. The barcode data will populate into the field you selected during set up. If you do not see your data after the images loaded:

  • The barcode and camera were not set up correctly, thus, you have no exif data in your images.
  • You do not have the data field selected as one of your key fields in ImageMatch. (Correct this by going to Preferences->Key Fields and then change one of the fields to show the field you selected to merge the data into during setup.)

Now we need to flow the remaining data in:
1. File->Select File to Import, select the database used to create the camera cards. If you created the cards through ImageMatch, it will be a .mdb file.
2. At Import Wizard Step 1 of 4, Choose Next, at Import Wizard Step 2 of 4 choose the Students Table, at Import Wizard Step 3 of 4 choose Next, and then at Import Wizard Step 4 of 4 choose the top two boxes and the field that you selected as your data field.

Import Wizard Screen Shot

Import Wizard Screen Shot

3. Your data will flow in.
4. Data->Insert Blank Images
5. File->Save Job As – Give your job a name and save it to a folder of your choice on your system.
6. You can now create a “Not Shot List”:

  • Data->Tagging->Tag Range – Input the range in the database of the data with blank Images, choose OK.
  • Report->Report Subject Listing (or report of your choice)
  • Select Match all of the following – Field: AUX1 = Value: 1, then select Ok for your report

7. To clear the not photographed data:

  • Data->Deleting->Delete Tagged Range
  • Data->Remove Blank Images

8. Save your job. (You may want to give it a secondary name, in case you need to refer back to the job with the “Not Shot List” included.)

Nudge in Template Builder

Today’s tip is going to be short and sweet!

In any of the PhotoLynx template builders, you can nudge an object by holding down the SHIFT key and using the arrows to move it around.

If you are having a hard time selecting a layer, you may right click in the area you are trying to select.  It will bring up a list of layered objects in that area.  Select the object and nudge it to where you would like.  Alternately, choose your object from the drop down list in the upper left hand side of the screen.

Package Contents Sheet

Now that the busy School Portrait season is upon us, I am going to write about “hidden” features within the PhotoLynx software. I will post a new tip a couple of times a week for the next few weeks.

Today, I’m going to show you a new feature added to RipLynx, it allows you to include 1 sheet, such as a package contents sheet, per order. It will print out only one sheet per record, even if they have multiple orders.

Package Content Sheet

Package Content Sheet

Software required to produce this sheet:
ImageMatch
ProServices
RipLynx

Using this release or newer.

Skill Level: Intermediate

Design your sheet using ProServices
To get the contents of your packages to appear on your sheet:
While in the template Builder add a Text block. In the Static Text Box place %Package Breakdown%
If you preview your sheet in ProServices, with the %Package Breakdown% inserted as shown, you will get an error, there is no cause for alarm as it will rip out fine.

Screen Shot 1

Insert %Package Breakdown% Into the Static Field

The resulting text shown in the final result will be driven by the package contents of that subject. The name of each of the package contents come from the pud.

In RipLynx, goto file->Preferences.
On the Systems tab below Print Features, Click on the plus button, select the service(s) you would like to output with each record who ordered a package.

Selecting the service in RipLynx

Selecting the service in RipLynx

Now for the test. Open a job in ImageMatch, make sure at least one record has a package entered for it. Send a test over to RipLynx. It will print out your new sheet as the first unit and the remainder of the package afterward.

Not only is it a valuable piece for the parents to verify the contents of their packages, but it will be great for your packagers to use to verify the contents of their packages.

Decrapification using the Decrapifier

Have you ever bought a new PC from HP, Sony, Dell, or Gateway? They come loaded with stuff like AOL, Norton, McAffee, Games, Wild Tangent, Vonage, and other trialware that the PC manufactures get paid to load onto your brand new computer. Sony has a deal that for $50.00 extra you can purchase a computer with no bloatware, or even better, why not buy an Apple?

Here’s an easy way to get rid of all of that extra software taking up valuable disk space and system resources. Download PC Decrapifier from http://www.pcdecrapifier.com. It’s free! It still takes a little while why the Decrapifier does it stuff, but it’s faster then removing the programs one by one.